Job Title: Account and Admin Officer
Employment Sort: Full Time
Job Goal / Goals
- The Accounts and Admin Officer will probably be accountable for the efficiency of quite a lot of duties categorized by both accounting or administrative help together with posting the day by day receipts, making ready deposits, coming into, verifying and reconciling transactions reminiscent of accounts payable and receivable, payroll, buy orders, cheques, invoices, cheque requisitions, and financial institution statements.
- Administrative tasks embrace file administration, correspondence drafting and making certain provides to the workplace are managed and maintained. Administrative duties additionally embrace growing and sustaining administrative methods and performing clerical duties.
- Calculates, prepares and points paperwork associated to accounting reminiscent of payments, invoices, stock reviews, account statements and different monetary statements.
- Posting and recognition of all transactions into NAV
- Submission of month-to-month reviews to in step with agreed reporting calendar
- Enters, verifies and reconciles transactions reminiscent of accounts payable and receivable, buy orders, cheques, invoices, cheque requisitions, and financial institution statements.
- Manages payroll and remittance to all statutory our bodies.
- Compiles funds information and paperwork based mostly on estimated revenues and bills and former budgets; Helps funds administration with GM.
- Prepares interval or price statements or reviews for Basic Supervisor.
- Calculates prices of supplies, overhead and different bills based mostly on estimates, quotations, and tariffs.
- Stays present with all laws, practices, tax legal guidelines, reporting necessities and trade traits.
- Handles all accounts payable and receivable tasks.
- Handles normal account queries and transactions.
- Contact shoppers on cost standing.
- Reply to queries or clarification requests.
- Ensures good house-keeping and janitorial work throughout the farm and the workplaces
- Ensures compliance with cleansing schedules; Displays the actions of cleansing staffs
- Handle workplace provides inventory and place orders
- Put together common reviews on bills and workplace budgets
- Keep and replace firm databases
- Manage a submitting system for necessary and confidential firm paperwork
- Reply queries by workers and shoppers
- Replace workplace insurance policies as wanted
- Distribute and retailer correspondence (e.g. letters, emails and packages)
- Put together reviews and displays with statistical information, as assigned
- Organize journey and lodging
- Schedule in-house and exterior occasions
- Ensures that every one essential working instruments can be found
- Ensures an updated stock of all spare keys
- Ensures common preventive upkeep and repairs of machines throughout the workplace facility.
- Handle subscription funds for the workplace.
- BSc./HND in Accounting plus ICAN skilled stage.
- Not less than two years’ expertise in a associated function
- Understanding of primary bookkeeping, accounts payable and receivable
- Information of primary Enterprise Administration
- Efficient writing expertise
- Efficient communication expertise with people in any respect ranges of the group
- Pc literate, together with efficient working expertise of MS Phrase, Excel and e-mail
- Potential to adapt to and be taught new software program
- In a position to work effectively as part of a crew in addition to independently
- Excessive stage of important and logical considering, evaluation, and/or reasoning to establish underlying rules, causes, or info
- In a position to work properly beneath strain and meet set deadlines
- Good organizational, time administration and prioritizing expertise
- Potential to interpret and implement firm insurance policies and procedures
- Consideration to element in all areas of labor
Information and Expertise:
- Bill Processing
- Good use of Accounting Instruments e.g Microsoft Dynamics – NAV
- Good Information of Ms Workplace Suites
- Monitoring of Expense
- Good Interpersonal Expertise
- Office and Amenities administration
- Information of Security Requirements and Procedures
- Information of Good Housekeeping
- Folks Administration
- Drawback Fixing and Innovation
- Analytical Expertise
- Report writing
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